Right to Know

Institutional Accreditation

Monroe College is accredited by the Middle States Commission on Higher Education, 3624 Market Street, Philadelphia, PA 19104 (Telephone: 267.284.5000). The Middle States Commission on Higher Education is an institutional accrediting agency recognized by the U.S. Secretary of Education and the Council for Higher Education Accreditation. 

Program Accreditation

The A.A.S. programs in Culinary Arts and Baking & Pastry Arts are accredited by the American Culinary Federation Education Foundation Accrediting Commission (ACF-EFAC), 180 Center Place Way, St. Augustine, FL 32095 (Telephone: 904.824.4468).

The A.A.S. programs in Business Administration and Accounting, B.B.A. programs in Business Management, Accounting, General Business, and Public Accounting and the M.B.A. program in Business Management are accredited by the Accreditation Council for Business Schools and Programs (ACBSP), 11520 West 119th St., Overland Park, KS 66213 (Telephone: 913.339.9356).

New York State Authorization

Monroe College curricula are registered by the New York State Education Department, 89 Washington Avenue, Albany, New York 12234 (Telephone: 518.474.2593). 

Monroe College is authorized by the Board of Regents of the University of the State of New York to grant: 

• Certificates in Practical Nursing and Business
• Associate in Science (A.S.) degrees in Criminal Justice and Information Technology
• Associate in Applied Science (A.A.S.) degrees in Accounting, Baking and Pastry, Business Administration, Culinary Arts, Hospitality Management, Information Technology, Medical Administration, Medical Assisting, Pharmacy Technician, and Registered Nursing
• Bachelor of Business Administration (B.B.A.) degrees in, Accounting, Business Management, General Business, Health Services Administration, Hospitality Management, Information Technology
• Bachelor of Science (B.S.) degrees in Computer Networks and Cybersecurity, Criminal Justice, Early Childhood Education, Information Technology, Public Health, and Nursing
• Master of Business Administration (M.B.A.) degree in Business Management
• Master of Public Health (M.P.H.) degree in Public Health
• Master of Science (M.S.) degrees in Executive Leadership in Hospitality Management and Criminal Justice, Computer Science

Contact person is Assistant Vice President Donald E. Simon, Telephone: 718.933.6700.

For information on athletic enrollment, please visit the OPE website.

The Athletic Gender and Race document and the Monroe College Athletic Graduation document are updated on a yearly basis.

Timely Warning Notices: Campus Safety Alerts and Crime Alerts

The Department of Public Safety will issue a crime alert for any serious incident when the safety of the community is threatened and there are enough details known about the crime to provide useful information to the community. Alerts are routinely posted in the lobbies of academic buildings, and college residence halls and housing locations. They are also e-mailed to appropriate groups based upon the nature of the alert.

Emergency Text Messaging and Telephone Calls

In the event of an emergency involving an imminent threat on campus, Public Safety will confirm that there is a significant emergency or dangerous situation; in conjunction with Senior Administrative Staff, they will determine the appropriate segment or segments of the campus community to receive a notification; determine the content of the notification; and utilize the College’s mass notification system.

Generally, in case of an emergency, faculty and staff will be contacted via their Monroe College phone extension. However, if you would like to be contacted in another way (your personal cell phone or email address) please contact either Cliff Hollingsworth at chollingswoth@monroecollege.edu or, Ken Hodges at khodges@monroecollege.edu.

to update your emergency contact. Any questions regarding this system should be directed to Cliff Hollingsworth or Daryl Jarvis.

The Mission

The Mission of the Monroe College Department of Public Safety is to enhance the quality of life for the entire Monroe community by maintaining a secure and open environment where the safety of all is balanced with the rights of the individual. The Department strives to accomplish its mission while adhering to its core values of Pride, Professionalism, and Service.

The success of this mission depends upon an effective working relationship between Public Safety personnel, and the diverse elements of the Monroe community, including students, staff, faculty, and visitors. Critical to this relationship is mutual respect. Therefore, we pledge to respect the diverse needs and interests of the community we serve. We pledge to be diligent and relentless in the protection of both persons and property.

In return, we ask that our partners in the community assume their individual and collective responsibilities to make Monroe College a place that is free of crime, fear and disorder, and to provide a civil and open environment that fosters learning.

Emergency Preparedness

The Department of Public Safety under the direction of the Vice President of Administration coordinates the College’s Emergency Management Team. This group is comprised of Public Safety command staff and senior managers from various departments within Monroe College, who meet regularly to develop and practice the implementation of emergency plans, including disaster response and evacuation. This multidisciplinary approach is an important part of the University’s emergency response and business continuity plans.

Emergency Response

Timely Warning Notices: Campus Safety Alerts and Crime Alerts

The Department of Public Safety will issue a crime alert for any serious incident when the safety of the community is threatened and there are enough details known about the crime to provide useful information to the community. Alerts are routinely posted in the lobbies of academic buildings, College residence halls and University apartment housing locations. They are also e-mailed to appropriate groups based upon the nature of the alert.

Emergency Text Messaging and Telephone Calls

In the event of an emergency involving an imminent threat on campus, Public Safety will confirm that there is a significant emergency or dangerous situation; in conjunction with Senior Administrative Staff, they will determine the appropriate segment or segments of the campus community to receive a notification; determine the content of the notification; and utilize the College’s mass notification (text messaging and telephone) system to notify the campus community. Students and staff can register to receive real-time notifications of these emergency events. These messages are transmitted only during emergencies and are an additional real-time avenue of communication. The text messaging system is tested campus wide at least once each year.

Missing Student Notification

Reporting a Missing Student

The term “missing student” is defined as any Monroe College student residing in an on-campus student housing facility who is reported missing from his or her residence. Reports of missing students should be made to representatives of any of the following: the Department of Public Safety (call 914 740 6854) or the Office of Residential Life, including RAs and RD’s (call 914 740 6455) for the administrative office). Whenever a Monroe College student is believed missing, the College will initiate steps to locate him or her or to determine why the student has not been seen. Students are under no obligation to notify the University of plans to spend time away from their residences; however, if circumstances indicate that an investigation is warranted, concerned parties should contact the Department of Public Safety. Upon notification, the Department of Public Safety will make inquiries within the College and beyond.

If the College determines that the circumstances of the missing student require a police investigation, the Department of Public Safety will notify the local police precinct. If the police determine that the student should be classified as a missing person, they will initiate their own investigation. The College will support their investigation by providing whatever technical support is appropriate, including notices, photos, schedules, and any other information relevant to the search for the missing student.

Missing Student Contact Procedures

All students residing in on-campus student housing facilities have the option of identifying a contact person or persons whom the College will notify if the student is determined to be missing by the Department of Public Safety or the local law enforcement agency. The contact information will be confidential, accessible only to authorized campus officials and law enforcement, and may not be disclosed except in a missing person investigation. When a student who resides in an on-campus student housing facility is determined to have been missing for 24 hours, the University will:

Notify the contact person if the student has designated one, within 24 hours;
Notify the student’s custodial parent or guardian and/or any other designated contact person within 24 hours if the student is under 18 years of age and is not emancipated; and
Inform the local law enforcement agency that has jurisdiction in the area that the student is missing within 24 hours.

Annual Security Report

Monroe College's annual Security and Fire Safety report can be found here.

The Campus Crime Statistics Report (The Clery Act) requires U.S. colleges and universities receiving federal student financial aid to disclose timely and annual information about crime on and around their campuses. Recent amendments to the law have added a requirement that schools afford the victims of campus sexual assault certain basic rights and have expanded reporting requirements.

The law was amended in 2000 to require schools to notify the campus community where public “Megan’s Law” information about registered sex offenders on campus could be obtained. Our reports have also included statistics on categories for crimes that have occurred in locales adjacent to Monroe’s campuses. These are crimes committed in public areas such as sidewalks and streets immediately surrounding the campuses, non¬-campus buildings, and other off-campus property used by the College in direct support of its educational mission. These additional areas are reported separately from reports of crime on campus. Information about the specific location of public property included in these statistics can be obtained from the Department of Public Safety. The crimes reported are not necessarily committed against a member of the Monroe College community.

The federal Department of Education maintains a database of crime statistics as reported by colleges and universities. Access can be found at: https://ope.ed.gov/campussafety

Annual Fire Safety Report

Monroe College's annual (2016) Security and Fire Safety report can be found here.

In accordance with the Higher Education Opportunity Act (HEOA) of 2008, Monroe College is required to provide two fire safety-related sources of information:

a. Annual Fire Safety Report: Institutions with on-campus student housing facilities must publish annually a fire safety report that provides information on campus fire safety practices and standards. Monroe College complies with this HEOA regulation by issuing each year the Monroe College Annual Security and Fire Safety Report. Information contained in this annual report includes: number and cause of fires at all on-campus student housing facilities; number of fire-related deaths; related injuries; value of fire-related property damage; information on evacuation procedures; fire safety education and training programs; fire safety systems in each student housing facility; number of regular mandatory supervised fire drills; and policies on portable electrical appliances, smoking and open flames.

b. Fire Log: Monroe College keeps a fire log that states the nature, date, time, and general location of each fire occurring in on-campus student housing facilities. Monroe College complies with this HEOA rule by including all fire-related incidents in the daily crime and fire log. Please note that information regarding all residence hall fires and fire alarms are maintained in a database within the Department of Public Safety.


The federal Department of Education maintains a database of fire safety statistics as reported by colleges and universities. Access can be found at http://ope.ed.gov/security/

Registered Sex offenders

Campus Sex Crimes Prevention Act

The Campus Sex Crimes Prevention Act (section 1601 of Public Law 106-386) is a federal law enacted on October 28, 2000, that provides for the tracking of convicted, registered sex offenders enrolled as students at institutions of higher education, or working or volunteering on campus. The Act amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act to require sex offenders already required to register in a state to provide notice, as required under state law, of each institution of higher education in that state at which the person is employed, carries on a vocation, or is a student. It also mandates that state procedures ensure that this registration information is promptly made available to law enforcement agencies with jurisdiction where the institutions of higher education are located and that it is entered into appropriate state records or data systems.

A listing of all registered sex offenders in New York State is maintained by the New York State Division of Criminal Justice Services. This information is available online at www.criminaljustice.ny.gov/nsor/.

Registered Sex Offenders, New Rochelle

In accordance with the Campus Sex Crimes Prevention Act, information concerning registered sex offenders in New Rochelle may be obtained from the Criminal Investigation Unit of the New Rochelle Police Department. The New Rochelle Police Department is located at 475 North Avenue, New Rochelle, New York. A representative from the records department will be able to assist you between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday, excluding holidays. For more information please call (914) 654-2230.

Registered Sex Offenders, Bronx

In accordance with the Campus Sex Crimes Prevention Act, information concerning registered sex offenders in the Bronx may be obtained from the local precinct. A representative from the records department will be able to assist you between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, excluding holidays. For more information please call the police agencies having jurisdiction on our campus. They are the 52 Precinct, 3016 Webster Avenue, 718-220-5811 and the 46 Precinct, 2120 Ryer Avenue, 718-220-5211.

Reporting Sex Offense

To report a sexual offense, including domestic violence, dating violence, sexual assault, or stalking to Monroe College, please contact the Title IX Coordinator (Elizabeth Maybruch-Bronx Campus 646-393-8207, Kelsey McCausland-New Rochelle Campus 914-654-6849), the Department of Safety, or any administrator.

For more information, please see Monroe College Code of Conduct – sexual assault at the following link 

Monroe computing policies include selected policies that fall under the purview of Monroe College's Information Technology department and does not represent a complete list of Monroe College's policies.

IT policies set out the procedures for information technology at Monroe College and adherence to the Computing Policies herein is essential to the establishment and maintenance of an integrated information technology environment that supports the College's academic programs, administrative functions, computer labs, and classrooms.

Any access or use of IT resources and/or services that interferes, interrupts, or conflicts with these purposes is not acceptable.

Accommodations for students with disabilities include, but are not limited, to the following:

• Testing accommodations including extended time and distraction free testing environment

• Note takers

• Recorders and calculators

• Assistance with evacuating

Monroe College is accessible to students with disabilities and admits those students whose credentials demonstrate they have the motivation and capabilities to successfully pursue their academic goals at the college. All students with disabilities have access to a Coordinator of Services for Students with Disabilities on each campus:

Bronx Campus: Elizabeth Maybruch; emaybruch@monroecollege.edu

New Rochelle Campus: Saadia Del-Llano; delllano@monroecollege.edu

The Drug Free Schools and Campuses Regulations (34 CFR Part 86) of the Drug-Free Schools and Communities Act (DFSCA) require an institution of higher education (IHE) such as Monroe College to certify it has implemented programs to prevent the abuse of alcohol and use or distribution of illicit drugs both by Monroe students and employees both on its premises and as a part of any of its activities. You can view the document here.

Family Educational Rights and Privacy Act of 1974 Statement Of Compliance

1.    General Policy: Under the Authority of the Family Educational Rights and Privacy Act of 1974, students have the right to examine certain files, records or documents which are maintained by the school pertaining to them. The school must permit students to examine such records within forty-five days after submission of a written request and to obtain copies of such records upon payment of the cost of reproduction.

Students may request the school to amend their education records on the grounds that they are inaccurate, misleading or in violation of their right of privacy. In the event that the school refuses to so amend the records, students may, after complying with the Monroe Complaint Procedure, request a hearing.

2.    Education Records: Education records are all files, records or documents that contain information directly related to the students. Examples include student placement and financial aid files. Such records are maintained by and are in custody of the school. The only persons allowed access to such records are those who have a legitimate administrative or educational interest.

3.    Exemptions: The following items are exempt from the Act:

a.     Parents’ Confidential Statement, Financial Need Analysis Report, Federal Grants, Student Eligibility Report.

b.    Confidential letters of recommendation received after 1974. The Act permits students to waive their right of access if the letters are related to admissions, employment, or honors.

c.     Records about students made by teachers or administrators are maintained by and accessible only to them.

d.    School security records.

e.    Employment records for school employees who are not also current students.

f.      Records compiled or maintained by physicians, psychiatrists, psychologists, or other recognized professional or para-professionals acting or assisting in such capacities, for treatment purposes and which are available only to the persons providing the treatment.

4.    Review of Records: It is the policy of the school to monitor educational records to insure that they do not contain information that is inaccurate, misleading or otherwise inappropriate. The school may destroy records that are no longer useful or pertinent to the students’ circumstances.

5.    Directory Information: Directory information is that information that may be unconditionally released without the consent of the student unless the student has specifically requested that the information not be released. The college requires that such requests be made in writing to the Office of the Registrar within 15 days after students start class. Directory information includes: student’s name, address(es), telephone number(s), date and place of birth, course of study, extra-curricular activities, degrees and awards received, last school attended, post-graduation employer(s), academic awards or equivalent, and dates of attendance.

6.    Access without Student Consent: The college may release student information without the student’s written consent to:

a.     Other schools which have legitimate interests,

b.    Other schools where students have applied for admission. In this case, students must be advised that the records are being sent and that they may receive a copy,

c.     Authorized representatives of the Department of Education, Office of Inspector General of the United States, or state and local education authorities as part of an audit or program review process,

d.    Attorney General of the United States or his designee in response to an ex parte order in connection with the investigation of a crime of terrorism,

e.    Accrediting agencies,

f.      Parents of students who are dependents for purposes of the Internal Revenue Code. However, the school is not required to release such records,

g.    Appropriate persons or agencies in connection with student applications for, or receipt of, financial aid, i.e., Bureau of Citizenship and Immigration Services,

h.    Courts, in compliance with a court order or subpoena with appropriate notification to the student, unless it is an ex parte order that does not require student notification,

i.      Appropriate persons or agencies in the event of a health or safety emergency, where such release without consent is necessary under the circumstances. In all other cases, the school shall obtain the written consent of the student prior to releasing such information to any person or organization.

1. What is FERPA?
The Family Educational Rights and Privacy Act of 1974 protects the confidentiality of student records. FERPA governs (1) the release of educational records maintained by the college and (2) access to these records.

FERPA Release Form

2. Who is protected under FERPA?

Students who are currently enrolled in Monroe College or formerly enrolled regardless of their age or status in regard to parental dependency. Parents of students termed "dependent" for income tax purposes may have access to the student's educational records. The College does not permit the release of education information of deceased students for 25 years after their death unless authorized by the executor/executrix of the deceased student's estate or parents, or next of kin, if an executor/executrix has not been appointed.

3. What are the rights of a student under the Family Education Rights and Privacy Act?

The right to inspect and review the student's education records within 45 days of the day that the College receives a request for access Students should submit to the Office of the Registrar, written requests that identify the records they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student's education records that the student believes are inaccurate or misleading Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosure of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by Monroe College to comply with the requirements of FERPA

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW.
Washington, D.C. 20202-4605

4. What are Educational Records?

Educational records are those records, files, documents or other materials which contain information directly related to a student and that are maintained by any employee or an agent of the college.

Educational Records DO NOT Include:

Records made by college personnel that are the sole possession of the maker and not revealed to any other person

Records maintained by the College Police for law enforcement purposes.

Counseling and medical records.

Alumni records.

Employment records relating to an individual who is employed by the college not as a result of their status as a student.

Records of individuals who have applied to the college, but have not attended.

Directory information

5. What does FERPA say about the rights of parents regarding student records?

At the Post-secondary level, parents have no inherent rights to inspect a student's education records. The right to inspect is limited solely to the student. Records may be released to parents only if one of the following conditions has been met:

• through the written consent of the student.
• in compliance with a subpoena.
• in connection with some health or safety issues.
• By submission of evidence that the parent declare the student as a dependent on their most recent Federal Income Tax form.

Monroe College is not required to disclose information from the student's education records to any parent of a dependent student. However, it may exercise its discretion to do so.

6. At Monroe College, what is considered Directory Information? How can a student request that directory information be withheld?

The following items are designated "Directory Information" and may be released at the discretion of Monroe College. Students may request that directory information not be disclosed by completing an "Authorization to Withhold Directory Information" form and returning it to the Office of the Registrar or the Office of Student Affairs. Please consider carefully the consequences of this decision. Should you decide not to release any of the information; any request for such information from Monroe College will be refused.

• Name
• Dates of Attendance
• Enrollment Status
• Date and Place of Birth
• Class
• Major
• Awards
• Honors
• Degrees conferred
• Past and present participation in officially recognized sports and non-curricular activitie
• Physical factors (height, weight) of athletes
• Previous educational institutions most recently attended 

7. What are some of the circumstances in which personally identifiable information will be disclosed by the College?

• Prior consent of student
• To authorized representatives of the following government entities:
  -Comptroller General of the United States
  - Secretary of Education
  - U.S. Attorney General for law enforcement purpose
• To agents acting on behalf of the institution (e.g. National Student Clearinghouses)
• To parents of a dependent student
• To comply with a judicial order or subpoen
• "Student Recruiting Information" to military recruiters for recruiting purposes only (Solomon Amendment). Student recruiting information is name, address, telephone listing, age (or year of birth), level of education, and majo
• To authorized representatives of the Department of Veterans Affairs for students receiving educational assistance from the agency

8. What are the steps for students wishing to release information to their parents on a one-time basis only/or permanent basis?

Students wishing to grant permission for release of student records to parents on a one-time or permanent basis must complete the appropriate form. See approved forms by visiting the links below:

Family Policy Compliance Office
Office of Post Secondary Education
FERPA for Students
FERPA for Parents

For a complete listing of all Financial Aid and Resources, please visit the Monroe College Financial Aid section of the website.

The following Code of Conduct was last updated by NASFAA's Board of Directors in March 2014. Subject to enforcement procedures that go into effect July 1, 2015, NASFAA institutional members of NASFAA will ensure that:

1. No action will be taken by financial aid staff that is for their personal benefit or could be perceived to be a conflict of interest.

1. Employees within the financial aid office will not award aid to themselves or their immediate family members. Staff will reserve this task to an institutionally designated person, to avoid the appearance of a conflict of interest.
2. If a preferred lender list is provided, it will be compiled without prejudice and for the sole benefit of the students attending the institution. The information included about lenders and loan terms will be transparent, complete, and accurate. The complete process through which preferred lenders are selected will be fully and publically disclosed. Borrowers will not be auto-assigned to any particular lender.
3. A borrower's choice of a lender will not be denied, impeded, or unnecessarily delayed by the institution, even if that lender is not included on the institution's preferred lender list.
4. No amount of cash, gift, or benefit in excess of a de minimis amount shall be accepted by a financial aid staff member from any financial aid applicant (or his/her family), or from any entity doing business with or seeking to do business with the institution (including service on advisory committees or boards beyond reimbursement for reasonable expenses directly associated with such service).

2. Information provided by the financial aid office is accurate, unbiased, and does not reflect preference arising from actual or potential personal gain.

3. Institutional award notifications and/or other institutionally provided materials shall include the following:

1. A breakdown of individual components of the institution's Cost of Attendance, designating all potential billable charges.
2. Clear identification of each award, indicating type of aid, i.e. gift aid (grant, scholarship), work, or loan.
3. Standard terminology and definitions, using NASFAA's glossary of award letter terms.
4. Renewal requirements for each award.

4. All required consumer information is displayed in a prominent location on the institutional web site(s) and in any printed materials, easily identified and found, and labeled as "Consumer Information."

5. Financial aid professionals will disclose to their institution any involvement, interest in, or potential conflict of interest with any entity with which the institution has a business relationship. 

The Monroe College Financial Aid Code of Conduct document contains information regarding the college's code of ethics regarding financial aid best practices.

Please visit the IES for the most up to date information regarding Monroe College's graduation and retention rates.

Immunization Requirements

A. New York State Public Law 2165 requires all students to provide the College with proof that they are immune to measles, mumps, and rubella (MMR). Acceptable forms of proof include:

1. Childhood immunization records showing the exact dates of shots; or
2. Positive blood test results (titres); or
3. The completion of this form by your health care provider, including signature.

B. New York State Public Law 2167 requires the College to distribute information about meningococcal disease (meningitis) and vaccination to all students. The College is required to have one of the following documents:

1. Proof of meningococcal meningitis immunization within the past 10 years; or
2. Acknowledgement of meningococcal disease risks and a signed refusal by the student to provide evidence of immunization. 

Students born BEFORE January 1, 1957 are not required to show proof of MMR immunization; they are, however, still required to complete the meningitis vaccination response below.

Section II: About Meningitis

Meningitis is rare. However, when it strikes, its flu‐like symptoms make diagnosis difficult. If not treated early, meningitis can lead to swelling of the fluid surrounding the brain and spinal column, resulting in severe and permanent disabilities, such as hearing loss, brain damage, seizures, limb amputation, and even death.

Cases of meningitis among teens and young adults 15 to 24 years of age have more than doubled since 1991. The disease strikes about 3,000 Americans each year and claims about 300 lives. Between 100 and 125 meningitis cases occur on college campuses and as many as 15 students will die from the disease.

A vaccine is available that protects against four types of the bacteria that cause meningitis in the United States – types A, C, Y and W‐135. These types account for nearly two‐thirds of the meningitis cases among college students. If you wish to obtain a vaccination against this disease, contact your physician for availability and cost.

For additional information on meningitis, you can log on to: www.health.state.ny.us

Monroe College Office of the Registrar

Monroe College Way, Bronx, NY 10468

Phone: (718) 933‐6700 • Fax: (718) 220‐3032 

Cancellation Prior To Beginning Of Classes

There will be no financial liability for students who withdraw prior to the beginning of classes with the exception:

1) Non-refundable Admissions Fee (charged to all first-time freshmen and re-admit students)
2) Any bookstore liability incurred.

Withdrawal From College After Beginning Of Classes

Official Withdrawal: The student’s withdrawal date is based on the date that the college is provided with “official” notice of withdrawal. Official notice occurs when the Student Services Office, Bachelor’s Office, Distance Learning Office, School of General Studies Office, or any other school official is notified of intent to withdraw. Notification can be:

1. In person
2. By telephone
3. By letter
4. By email
5. By fax

The actual date of withdrawal for Return To Title IV (R2T4) purposes will be based on the best available academic information. See section on Retention of Financial Aid as a Result of Withdrawal.

The college strongly recommends an in-person visit so that withdrawal can be expedited. One-on-one counseling is provided which results in students being well informed regarding all the ramifications of their specific withdrawal which may include a delay in graduation, potential financial liability and/or potential loss of future financial aid due to academic pursuit requirements.

Unofficial Withdrawal: An unofficial withdrawal takes place when a student does not provide the college with official notification. In such cases, the date of withdrawal will be based on the best available academic record. Withdrawal dates for students who did not notify the college due to circumstances beyond their control will be given special consideration for an earlier withdrawal date based on appropriate third party documentation of their circumstances.

Financial Responsibilities For Both Official And Unofficial Withdrawals

If a student withdraws or is dismissed after classes begin, he/she will be responsible for the administrative fee, actual bookstore charges, and a percentage of tuition as shown on the following chart: (See additional charts for Housing and Meal Plan cost adjustments as a result of withdrawing from the college.)

Withdrawal Date    Amount of Tuition Liability

During the 1st week                     10%
During the 2nd week                    30%
During the 3rd week                     50%
During the 4th week                     60%
During the 5th week                     70%
During the 6th week                     75%
During the 7th week                     75%
During the 8th week                     80%
During the 9th week and after    100%

Students who do not officially withdraw from the college by the twelfth week of the semester will receive grades submitted by the faculty.

Students who withdraw or are administratively withdrawn from the college must satisfy all financial obligations with the Bursar.

Housing And Meal Plan Refund Policy

Refunds will be processed only after the withdrawal and move-out procedures have been completed. Students who are administratively terminated from housing for violating College and Residence Life policies are ineligible for a refund.

If a student withdraws from the college or decides to move out of the dorm during the semester, the student’s liability is as follows:

Student’s Liability For Cost Of Dorm    

During the 1st week                   15%
During the 2nd week                  15%
During the 3rd week                   50%
During the 4th week                   50%
During the 5th week or after     100%

Meal Plan

If a student withdraws from the college, or an enrolled student cancels the meal plan during the semester, the refund will be based on the dormitory refund policy. However, the student will be liable for the higher of the actual amount used or the refund policy amount.

Unused funds related to the meal plan during the semester are not refundable if the student has not withdrawn from the college.

To remain eligible for federal Title IV aid, students must make satisfactory academic progress towards completion of their degree. Satisfactory academic progress is measured by a qualitative standard (students must maintain a minimum GPA) and a quantitative standard (students must earn a percentage of credits attempted.) Monroe College monitors SAP at the end of 

Sexual Misconduct Policy

Student Rights and Responsibilities

Professional Dress Code

Students should dress respectfully for class and Monroe College events, in a manner that suits a professional college student. Hats or any type of head-covering may not be worn in any building or office. Exceptions will be made for documented religious or medical reasons. (See Student Services)

Catalog Code Of Conduct

Upon acceptance and registration, all students become voluntary members of the academic community that values respect and accomplishment. Students' initial and continued participation in this community is dependent upon an understanding not only of their rights and privileges, but of their responsibilities as well.

Enrollment at Monroe College, therefore, assumes an agreement by each student to comply with basic expectations that sustain an environment characterized by civility and conducive to learning, and to abide by the laws of the City and State of New York and the United States.

Violations of Monroe College community standards, this Code of Conduct, regulations, and laws are subject to appropriate disciplinary action,  including expulsion, and if necessary, to notify civil authorities.

The following behaviors are explicitly prohibited:

• Falsification of information to the college through forgery, alteration, or intentional misuse of college documents, records or identification;
• Theft of, or damage to, property;
• Gambling in any form;
• Attendance in any class, or college-sponsored function, under the influence of alcoholic beverages, or narcotics and illegal drugs, or the unauthorized possession and/or sale of alcoholic beverages, narcotics or illegal drugs on the college campus;
• Smoking in any college facility
• Physical or verbal abuse of any other member of the College community or campus guest
• Failure to show proper I.D. to college employees acting in the performance of their duties;
• Failure to comply with reasonable requests or instructions from faculty or administrative personnel, even if the student disagrees with them.

Additionally, students are expected to adhere to the following community standards:

• Obtain prior consent of the administration before using classrooms or other facilities;
• Avoid disruptive conduct, excessive noise, and cell phone use, in or near classrooms that prevents instructors from performing their functions;
• Respect the rights of other members of the college community
• Respect the procedures and requirements of libraries, learning centers and administrative offices
• Refrain from any act that interferes with normal operation of the college
• Refrain from using any unauthorized electronic devices during class sessions;
• Obtain appropriate approval from bringing Visitors and guests and assure that they are aware of Monroe's community standards.

In addition to this Code of Conduct, students are expected to understand and comply with the Monroe College Code of Academic and Scholarly Integrity previously described in the section on Academic Policies.

Penalties

Any student in violation of any aspect of the Code of Conduct or Monroe community standards is subject to any or all of the following penalties depending on the seriousness of the offense:

1.  Probation

2.  Suspension

3.  Expulsion

Appeal Process

Students who are subject to suspension or expulsion, may appeal that action by requesting in writing a hearing within ten days. Requests for appeal may be submitted to the Dean of Student Services or the Vice President for Student Affairs. A committee is convened to hear each appeal in person. The committee will advises the student of the decision within five days of the hearing. The determination of the disciplinary committee is final. Any penalty imposed is noted in the student's record.

Problem Resolution Procedure

As Monroe College prides itself on the respectful atmosphere it provides for its students, all students at Monroe should expect to be treated with respect, courtesy, and fairness. However, there are times that matters will arise about which reasonable people may disagree. If such a disagreement occurs, students may avail themselves of the procedure detailed below. Students should raise their concerns within ten calendar days of the event.

Problem resolution for classroom and academic matters

Students with concerns that are not academically related should first address them with the appropriate Student Services Office. That office will act as a mediator with other departments in the college. Should the matter remain unresolved, the student may present the matter in writing to the Vice President for Student Affairs.

Problem resolution for non - academic matters

Students with concerns related to classroom matters should first address them with the faculty member involved. Open communication between faculty and student is the best approach. However, if the matter is not resolved or the student prefers not to address the faculty member, the student should discuss the matter with the department chairperson, School Dean, or appropriate Student Services office. If the matter is not successfully resolved, the student may ask that the matter be addressed by the Vice President for Academics.

For a complete list of Monroe College's student demographics please visit the IES.

Monroe College has partnered with BankMobile Disbursements to give students a choice of how to receive their refunds.

View our institution’s contract with BankMobile.

View BankMobiles fee scheduled.

As of July 2016, a refund selection kit with a personal code will be mailed to each newly registered student’s permanent address on file with Monroe College. This refund selection kit, which will arrive in a bright green envelope, is designed to allow students to set up their refund preference.

Once you receive your Refund Selection Kit and personal code, log on to www.refundselection.com to select one of the two refund options. These options include:

    1. Electronic deposit to another account

Refunds are transferred to another account on the same business day that BankMobile receives funds from the school. Typically, it takes another 1-2 business days for the receiving bank to credit the funds to your account.

    2. Electronic deposit to a BankMobile Vibeaccount

If you open a BankMobile Vibe account, funds are deposited on the same business day that BankMobile receives funds from the school (upon identity verification.)

Please visit the Tuition and Fees section of the website for the complete listing of information regarding tuition and fees at Monroe College.

The Post-9/11 G.I. Bill®

• Post-9/11 G.I. Bill® Eligibility: The Post-9/11 G.I. BilL® is for individuals with at least 90 days of aggregate service on or after September 11, 2001, or individuals discharged with a service-connected disability after 30 days. The student must have received an honorable discharge to be eligible for the Post-9/11 G.I. Bill®
• Applications can be made online at: VA benefits or by calling 888.442.455
• Monroe Tuition and Fees covered by the Post 9/11 G.I. Bill®:

FULL TIME STUDENTS: Students are encouraged to apply for the federal Pell grant and NYS Tuition Assistance Program (TAP) by completing their FAFSA at www.fasfa.gov. and at www.tapweb.org for the NY State Tuition Assistance Program (TAP).  

Students’ Federal Title IV aid (Pell, SEOG, Direct Loans) will not be used in calculating students VCH33 eligibility.

• Stipend for books and supplies, up to $1000 annually
• Transfer of Eligible Benefits (TEB) to dependent spouse or children.
• Service members who are enrolled in the Post 9/11 G.I. Bill® may be able to transfer unused education benefits to their dependent spouse or children.

For further information about veteran’s educational benefits contact Monroe Veteran’s Affairs Liaison,

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.

The State Grievance Reporting Procedures can be viewed by downloading this PDF document.